Spring is here, and that means it’s time for our Annual Membership Meeting! This is your chance to connect with neighbors, hear directly from the Board, and have a real say in how our community is run.

We’d love to see you there.

🗓️ WHAT’S ON THE AGENDA

• Community Update – A recap of this past year’s activities and a look at what’s ahead
• 2026–2027 Budget Presentation – See how your dues are being put to work
• Bylaws Vote – Vote on proposed updates to the Woodland Park Bylaws (preview them now at woodlandparkshawnee.org)
• Board of Directors Election – Elect your neighbors to serve the community

Coming in person is the best way to ask questions, share your ideas, and make sure your voice is heard.

🙋 INTERESTED IN SERVING ON THE BOARD?
We’re looking for engaged neighbors to help lead our community. Nomination forms are available here or in your mailed packet. Submit by COB (5:00 PM) on May 26, 2026. Nominations are also accepted from the floor at the meeting.

NOT ABLE TO MAKE IT?
If you can’t attend in person, please fill out a proxy form. A proxy lets you assign your vote to another member or the Board so your voice still counts — and helps the association reach the quorum needed to conduct business.

We hope to see you on May 27!

Please be aware that the HOA board is no longer monitoring or updating the Woodland Park Shawnee Facebook page due to admin access limitations.

We have created a new Woodland Park Neighborhood page to continue providing the neighborhood with updates. Please reach out to us directly via email, at board@woodlandparkshawnee.org, for any questions or concerns.

Due to the weather conditions, Constable Sanitation will be delayed a day this week. Woodland Park residents should receive hauling services Friday, December 4th.

Use the ballot link or download the ballot or use the one you received in the mailing to submit your vote by emailing a picture or your scanned ballot to our email address at board@woodlandparkshawnee.org

An emailed or mailed ballot is valid to elect the Board of Directors which differs from amending a legal document such as the Bylaws or Restrictions when a ballot has to be in person.

Member/Resident

Woodland Park Homeowners Association

Shawnee, KS 66226

RE: Special Meeting to Elect a Board of Directors

Dear Woodland Park Homeowner:

The Woodland Park Homes Association will conduct a Special Meeting to Elect a Board of Directors on Tuesday June 17 at 6:30 PM at the Woodland Park Homeowners Association Park at the intersection of 64th Street and Roundtree to vote to elect a Board of Directors.

In case of inclement weather the Special Meeting to Elect a Board of Directors will be moved to Wednesday June 18 at 6:30 PM at the Woodland Park Homeowners Association Park

The meeting will be conducted for the purpose to select and elect members to serve on the association’s Board of Directors. If you are interested in serving on the Board of Directors, please fill out the nomination form and return it to a Board member or Home Association Solutions, LLC at P.O. Box 26145, Overland Park, KS 66225. You may also email your nomination to kcahill@hasolutions.net.

The Woodland Park Homes Association’s Special Meeting to elect a Board of Directors has been scheduled for June 17, 2025 at the Woodland Park Homeowners Association Park on the intersection of 64th Street and Roundtree. The meeting is scheduled to begin at 6:30 PM.

In case of inclement weather the Special Meeting to elect a Board of Directors will be moved to Wednesday June 18, 2025 at 6:30PM at the Woodland Park Homeowners Association Park

A quorum of 74 residents is required to conduct the vote. Your attendance would be most appreciated. If you cannot attend, please send a signed proxy to Home Association Solutions at kcahill@hasolutions.net or mail to Home Association Solutions at PO Box 26145 Overland Park, KS 66225. You may also give it to someone who will be in attendance.

We hope you will attend the meeting! If you cannot attend here is a link to the Ballot to email.

https://woodlandparkshawnee.org/wp-content/uploads/2025/06/board-election-ballot-6-17-25.pdf,

Sincerely,

Home Association Solutions, LLC

As Agent for the Woodland Park Homeowners Association

June 2, 2025

Member/Resident

Woodland Park Homeowners Association

Shawnee, KS  66226

RE: Special Meeting to Elect a Board of Directors

Dear Woodland Park Homeowner:

The Woodland Park Homes Association will conduct a Special Meeting to Elect a Board of Directors on Tuesday June 17 at 6:30 PM at the Woodland Park Homeowners Association Park at the intersection of 64^th Street and Roundtree to vote to elect a Board of Directors.

In case of inclement weather the Special Meeting to Elect a Board of Directors will be moved to Wednesday June 18 at 6:30 PM at the Woodland Park Homeowners Association Park.

The meeting will be conducted for the purpose to select and elect members to serve on the association’s Board of Directors.  If you are interested in serving on the Board of Directors, please fill out the accompanying nomination form and return it to a Board member or Home Association Solutions, LLC at P.O. Box 26145, Overland Park, KS 66225.  You may also email your nomination to kcahill@hasolutions.net.

The Woodland Park Homes Association’s Special Meeting to elect a Board of Directors has been scheduled for June 17, 2025 at the Woodland Park Homeowners Association Park on the intersection of 64^th Street and Roundtree. The meeting is scheduled to begin at 6:30 PM.

In case of inclement weather the Special Meeting to elect a Board of Directors will be moved to Wednesday June 18, 2025 at 6:30PM at the Woodland Park Homeowners Association Park

A quorum of 74 residents is required to conduct the vote.  Your attendance would be most appreciated.  If you cannot attend, please send a signed proxy to Home Association Solutions at kcahill@hasolutions.net or mail to Home Association Solutions at P.O. Box 26145 Overland Park, KS 66225. You may also give it to someone who will be in attendance.

We hope you will attend the meeting!

Sincerely,

Home Association Solutions, LLC

As Agent for the Woodland Park Homeowners Association

UPDATE # 2

Woodland Park Homeowners, after several phone calls and emails from homeowners and awaiting the attorney on addressing the issues on the Amended and Restated Declaration of Restrictions, which the last post was asking for votes, the Board is suspending all activity on requesting votes at this time.

It is not likely that a rewrite can be completed in time to have a special meeting, which requires a minimum of 10 days’ notice to have a discussion and vote on the Amended and Restated Declaration of Restrictions. On that note, the current Declaration of Restrictions dated July 2007 will remain in effect until the next opportunity to amend them in May 2027.

Once the Board hears from the attorney and we have new Amended and Restated Declaration of Restrictions and a new Amended and Restated Declaration, a special meeting notification will be mailed out.

Also at this special meeting we will attempt to complete an election vote for the 2025-2026 Board. So if you are interested in being a board member here is your opportunity.

Again, at the special meeting we will attempt to have a vote on the Amended and Restated Bylaws.

I am sorry for any confusion as our attempt was to have a new Declaration of Restrictions as soon as possible as many folks want sheds and other items of note.

Any questions, complaints, or comments can be emailed to the Board of Directors at board@woodlandparkshawnee.org

Woodland Park Home Owner’s Association 2025 Annual Meeting & Special Meeting for the Bylaws, Declaration & Restriction Rewrite

Vote on the Amended and Restated Woodland Park Home Owner’s Association Bylaws

• The Amended and Restated Woodland Park Home Owner’s Association Bylaws do not require notarized signature pages from residents
• To pass the Amended and Restated Bylaws there needs to be a majority vote (74/2=37 so 38) of the residents at a meeting with quorum present. The votes and quorum can be in person or by proxy.
• Per the current Bylaws, a quorum is 25% of the total homeowner members (293*0.25=73.25 so 74).

Vote on the amended and Restated Woodland Park Home Owner’s Association Declaration

• The Amended and Restated Woodland Park Home Owner’s Association Declaration require a notarized signature pages from residents.
• There is no vote on the Homes Association Declaration. Instead, you need 2/3 of the residents (293/3*2=195.33 so 196) to sign and have notarized their approval of the amendment. These need to be mailed to Home Association Solutions P.O. Box 26145 Overland Park, KS 66225

Vote on the amended and Restated Woodland Park Home Owner’s Association Declaration of Restrictions

• The Amended and Restated Woodland Park Home Owner’s Association Declaration of Restrictions do not require notarized signature pages from residents.
• To pass the Amended and Restated Declaration of Restrictions there needs to be a majority vote (74/2=37 so 38) of the residents at a meeting with quorum present. The votes and quorum can be in person or by proxy.
• Per the current Bylaws, a quorum is 25% of the total homeowner members (293*0.25=73.25 so 74).

Agendas for the Annual Meeting and Special Meeting

• Annual Meeting May 22nd 6:00 – 7:00 PM
  • Introduction of the Board of Directors
  • Review of 2024-2025 activities
  • Review of 2024-2025 budget
  • Presentation of 2025-2026 budget
  • Election of the Board of Directors
    • Nominations
    • Vote
      • Up for reelection
        • Thomas Seberger
        • Reid Crowe
        • Jon Parsons
        • Erin Nava
        • Kaitlin Woodson
  • Overview of Social Media
    • Website
    • Facebook
    • NextDoor
    • Constant Contact
• Special Meeting for Bylaws, Declaration and Declaration of Restriction Votes May 22nd 7:00 – 8:00PM — Please come prepared – watch your mail for additional information,
  • Discussion Amended and Restated Woodland Park home Owner’s Bylaws
  • Discussion Amended and Restated Woodland Park home Owner’s Declaration
  • Discussion Amended and Restated Woodland Park home Owner’s Declaration of Restrictions
  • More detailed information on the Declaration/Restriction/Bylaws Rewrite web page
    • Requirements to have a successful meeting (quorum & votes required)
    • Link to the Documents

Questions can be sent to the Board of Directors at board@woodlandparkshawnee.org.

Hello Woodland Park Homeowners. The HOA Board in an effort to save money and better communicate with homeowners, is moving to create an email list. The list will be used to communicate meetings, events, and eventually voting saving us cost on printing and postage. To sign up to receive these emails scan the QR Code or click here. We will NOT share your information.

A newsletter was emailed March 27, 2025.